Riechel Reports - Events - City of San Bruno CA

San Mateo Union High School District June 23 2022 Meeting

Article Source:  SMUHSD











:







Regular Meeting
San Mateo Union HSD
June 23, 2022 7:00PM
In accordance with AB 361, the Board has adopted findings that meeting in person would present imminent risks to the health or safety of attendees of in-person meetings. Consistent with those findings, this board meeting will be held remotely. San Mateo Union High School District The zoom link is below to join the webinar: https://smuhsd-org.zoom.us/j/95584521141?pwd=T2hRZWczNzZJcHBmRTlZNFp4dGZsdz09 Webinar ID: 955 8452 1141 Passcode: 995656 Closed Session 5:00 pm

A. CALL TO ORDER
B. PUBLIC AND/OR GOVERNING BOARD COMMENTS ON CLOSED SESSION ITEMS
B.1. If you wish to make a comment about CLOSED session agenda items - The items marked [*] [*] are scheduled for discussion at this meeting. Please join zoom Closed Session Waiting Room (Meeting ID: 973 6633 8937 Passcode: 584331) The Board President will admit you to speak. Please note that comments are limited to three minutes. The Board President may increase or decrease the time allowed for your comment, depending upon the topic and number of persons wishing to be heard.
C. CLOSED SESSION
C.1. [ ] Public Employee Evaluation pursuant to Government Code Section 54957- Title:
C.2. [ ] Public Employee Appointment/Discussion pursuant to Government Code Section 54957- Position:
C.3. [*] Conference with Legal Counsel Regarding Existing Litigation pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9. Name of Case: Leininger vs. SMUHSD et al, San Mateo County Superior Court. Case number is 21-CIV-02487
C.4. [ * ] Conference with Legal Counsel - Potential Litigation; Significant Exposure to Litigation Pursuant to Government Code 54956.9(d)(2) - ( 7 ) Seven Case
C.5. [ ] Liability Claims pursuant to Government Code Section 54957- Claim #
C.6. [ * ]Conference with Real Property Negotiator - - Kevin Skelly, Superintendent, Yancy Hawkins, Associate Superintendent Chief Business Officer, Harold Freiman , Lozano Smith, Landis Graden, DCG Strategies, property - Crestmoor, 300 Piedmont Avenue, San Bruno, CA 94066, negotiating parties - San Mateo Union High School District and SummerHill Homes, LLC, under negotiation - price and terms of payment, pursuant to Government Code section 54956.8
C.7. [ * ] Conference with Labor Negotiators pursuant to Government Code Section 54957.6
C.8. [* ] Public Employee Discipline/Dismissal/Release/Complaint pursuant to Government Code Section 54957
C.9. [ * ] Confidential Student Discipline - (4) Four Cases
C.10. [* ] Confidential Student Matters ( 7 ) Seven Cases
D. OPEN SESSION
E. ROLL CALL
F. PLEDGE OF ALLEGIANCE TO THE FLAG
G. PUBLIC AND/OR GOVERNING BOARD COMMENTS
G.1. If you wish to make a comment about an agenda item or during the public comments section at the beginning of the agenda, please use the “raised hand” feature on Zoom to be recognized when invited to do so by the Board President for each item on which you wish to comment and you will be admitted to speak as a panelist during your public comment period. The Board President will call on you. Please note that comments are limited to three minutes. The Board President may increase or decrease the time allowed for public comment, depending upon the topic and number of persons wishing to be heard.
H. COMMUNICATIONS TO THE BOARD OF TRUSTEES
I. RECOGNITION
Quick Summary / Abstract:
The Board of Trustees and staff reserve this section of the agenda to recognize students and staff accomplishments.   This is also a place on the agenda  to adopt and/ or proclaim other recognitions. 
J. CONSENT AGENDA
J.1. Approval of Consulting Agreements, Contracts, Invoices and Purchase Orders
Speaker:
Yancy Hawkins
Recommended Motion:

Approve the consulting agreements, contracts, invoices and purchase orders, as listed on the attached spreadsheet:

Special Education under $25,000 in the amount of $

Special Education over $25,000 in the amount of $

Other consulting agreements, contracts, invoices and purchase orders in the amount of $

Attached are  Agreements,  contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.










Quick Summary / Abstract:

Consulting agreements, contracts, invoices and purchase orders have been processed in accordance with the rules and regulations of the Board of Trustees and applicable legal requirements of the State of California. This agenda item presents for Board approval the attached list of consulting agreements, contracts, invoices and purchase orders.   Agreements,  contracts, invoices and purchase orders $25,000 and less do not need Board approval, but are listed in order to provide disclosure to the Board.

 

*****A final list of contracts will be added closer to the meetings date.******* 


J.2. Approval to Award an Additional Services Authorization for Landscape Architect Services to Carducci Associates for the San Mateo High School Tennis Court Replacement / Baseball Field Improvement Project
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve the Additional Services Authorization to Carducci Associates in the amount $120,000 inclusive of a $10,000 allowance for reimbursable expenses. Final fee will be adjusted to 8% of total construction contract value exclusive of reimbursable expenses.

Quick Summary / Abstract:

Carducci Associates is one of two firms in the district’s pool of landscape architects. The District has a master contract with Carducci for work at San Mateo High School and this project will be awarded as an additional services authorization to that agreement.

Financial Impact:

The fee for this work is based on 8% of the total construction cost with an allowance of $10,000. for reimbursable expenses. Based on the current cost estimate, the total fee would be $120,000.

Attachments:
Carducci Tennis Proposal
J.3. Approval to Terminate for Convenience the contract with Intermountain Electric Company for the District Office Parking Lot Photovoltaic Array and Parking Structure.
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve the termination for convenience of a contract with Intermountain Electric Service with a total payment of $5,220.

Quick Summary / Abstract:

On February 11, 2021, the District entered into a contract with Intermountain Electric Company for Design-Build Services to install a new shade structure and reinstall salvaged photovoltaic panels at the District Office parking lot. Not long after, the district commissioned a study to determine if the system could be expanded and the project was subsequently placed on hold. It has now been determined that a two-array design will provide added production, making this contract obsolete. The Board is being asked to terminate this contract for convenience.  

Financial Impact:

The total fee for all work completed to date is $5,220.

J.4. Approval of Schematic Design, Budget and Schedule for the San Mateo High School Boiler and Chiller Replacement Project
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve the schematic design, budget, and schedule for the San Mateo High School Boiler & Chiller Replacement Project.

Quick Summary / Abstract:

At the December 17, 2020, meeting, the Board approved a project to replace the Central Plant Boilers and Chillers at San Mateo High School. The existing equipment is reaching the end of its useful life and there are more sustainable, energy efficient options available. The Board is being asked to approve the schematic design, budget and schedule for this project.

Financial Impact:

The total approved budget for this project is $6,000,000. The schematic design estimate is $4,593,050.

Attachments:
SMHS Boiler Replacement
J.5. Approval of Schematic Design, Budget and Schedule for the District Wide Solar Deployment Project
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve the schematic design, budget, and schedule for the District Wide Solar Deployment Project

Quick Summary / Abstract:

At the May 5, 2022 meeting, the Board approved moving forward with the District Wide Solar Deployment Project. This project adds photovoltaic modules at nine sites across the district significantly decreasing the districts carbon footprint and resulting in a projected lifetime nominal utility savings of nearly $8M.     

Financial Impact:

The total proposed budget for this project is $12,840,000.

Attachments:
Solar Schematic Design
J.6. Approval of Capuchino & Mills High School Sports Complex Project: Goodland Landscape Construction, Inc. Proposed Change Order No. 2
Speaker:
Yancy Hawkins
Recommended Motion:

Approve proposed Goodland Landscape Construction, Inc. proposed Change Order No. 2 for the GMP lease-leaseback contract.


Quick Summary / Abstract:

The current budget for the Capuchino & Mills High School Sports Complex Project is $37,167,881.

Goodland Landscape Construction, Inc. proposed Change Order No. 2 is in the amount of $673,297 and is based on an unforeseen conditions, design revisions, jurisdictional requests and District requested changes. Greystone West Company, the District’s construction management firm, has reviewed and evaluated the proposed change order and recommends approval. Attached is Greystone West Company’s letter of recommendation for the proposed change order request.

Financial Impact:

Change Orders for the project are funded by Fund 21 – Measure L. If the Board of Trustees approves Goodland Landscape Construction, Inc. Change Order No. 2, the contract budget will remain at $37,167,881.

Attachments:
CHS & MHS Sports Complex Change Order #2
J.7. Approval of Schematic Design, Budget and Schedule for the Hillsdale High School HVAC Controls Replacement Project
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve the schematic design, budget, and schedule for the Hillsdale High School HVAC Controls Replacement Project.

Quick Summary / Abstract:

At the March 10th meeting, the Board approved a project to replace the HVAC Controls at the six comprehensive high schools. Due to failing control modules, Hillsdale High School has been fast tracked so that work may begin this summer. The Board is being asked to approve the schematic design (scope), budget and schedule for this project.

Financial Impact:

The total approved budget for this project is $3,000,000. The estimated project cost for Hillsdale High School is $600,000.

J.8. Authorization to solicit bids and for the Superintendent to award a contract for the Hillsdale High School HVAC Controls Replacement Project
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve the solicitation for public bids and authorize the Superintended to award the for the Hillsdale High School HVAC Controls Replacement Project provided the lowest responsive, responsible bid is with the published budget. Funding from Measure L Bond Funds.

Quick Summary / Abstract:

The control modules for the HVAC system at Hillsdale High School are failing and replacement parts are no longer available from the manufacturer. This project is being fast tracked for implementation in the fall of 2022. The Board is being asked to approve solicitation of public bids for this work. Because there are no regular meetings in July, the Board is also being asked to authorize the Superintendent to award the contract provided the lowest responsive, responsible bid is within the published budget.

Financial Impact:

The anticipated bid amount for this project is $430,000.

J.9. Approval to Award the Agreement for Geotechnical and Geologic Hazard Investigation Services on Multiple Measure “L” Projects
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve the contract with Cleary Consultants, Inc. for geotechnical and geologic hazard investigation services in the amount of $125,350. One Hundred Twenty-Five Thousand, Three Hundred Fifty Dollars.

Quick Summary / Abstract:

The Division of State Architect and California Geologic Survey require geotechnical and geologic hazard investigations for new construction projects. On May 27th the District received proposals from Cleary Consultants, Inc for the Pool Lighting Projects at Aragon, Capuchino, and San Mateo High Schools, the Aragon High Baseball Field, and Shade Structures for the Hillsdale and Mills Transite Projects, the proposals have been reviewed by administration and Greystone West Company, the District’s construction manager.

Financial Impact:

The total fee for Services is to be $125,350 inclusive of Underground Utility Locating and Environmental Soils Screening. The costs are included in the individual project budgets.

 

AHS Baseball-$37,800

AHS Pool Lighting-$14,750

AHS Shade Structure-$17,150

HHS Pool Lighting-$11,750

MHS Shade Structure - $29,150

SMHS Pool Lighting- $14,750

J.10. Approval of Schematic Design, Budget and Schedule for the Aragon, Hillsdale and San Mateo High School Swimming Pool Competition Light and Replaster Project
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve the schematic design, budget, and schedule for the Aragon, Hillsdale and San Mateo High School Swimming Pool Competition Light and Replaster Project

Quick Summary / Abstract:

At the December 17, 2020, meeting, the Board approved a project to install competition lighting at the Aragon, Hillsdale and San Mateo High School Swimming Pools and to replaster Aragon and Hillsdale. In response to increasing demand for pool time, the competition lighting meets the insurance requirements for evening practice and competition. The Aragon and Hillsdale pools are due for re-plaster. San Mateo was replastered in 2016. The Board is being asked to approve the schematic design, budget and schedule for this project.

Financial Impact:

The total approved budget for this project is $3,200,000. The schematic design estimate is $3,165,688.

Attachments:
Pool Lighting
J.11. Confirmation of Bills and Salaries for May 2022
Speaker:
Yancy Hawkins
Recommended Motion:

Confirm the payment of bills and salaries for the month of May 2022 covering warrants issued during the month and county journals in the total amount of $ 20,639,814.01

Quick Summary / Abstract:
The payment of bills and salaries for May 2022 amounting to $ 20,639,814.01  is presented for the Board's confirmation. Details of the bills and salaries are in the attached documents. 
Attachments:
May 2022 Bills and Salaries
J.12. Declaration of and Authorization to E-Waste Surplus Property
Speaker:
Yancy Hawkins
Recommended Motion:

Declaration of and Authorization to E-Waste Surplus Property


District Office has devices that are surplus and no longer needed by the district. The District requests that these devices be discarded. All items and serial numbers are listed on the attachment.

Quick Summary / Abstract:

Declaration of and Authorization to E-Waste Surplus Property


District Office has devices that are surplus and no longer needed by the district. The District requests that these devices be discarded. All items and serial numbers are listed on the attachment.


Pertinent Education Code Sections


Per Education Code Section 17546, (c) if the Board, by a unanimous vote of those members present, finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the board, or it may be disposed of in the local public dump on order of any employee of the district empowered for that purpose by the Board.


Declare the devices as surplus and authorize the staff to dispose of them per Education Code Section 17546 (c).

Attachments:
E-Waste BHS
E-Waste HHS
E-Waste HHS
E-Waste HHS
E-Waste HHS
J.13. Declaration of and Authorization to Donate Surplus Property
Speaker:
Yancy Hawkins
Recommended Motion:
Mills High School and Aragon High School has textbooks that are surplus and no longer needed by the district. The District requests that these books be discarded. All items and ISBN numbers are listed on the attachment. 
Quick Summary / Abstract:

Mills High School and Aragon High School has textbooks that are surplus and no longer needed by the district. The District requests that these books be discarded. All items and ISBN numbers are listed on the attachment.  

Pertinent Education Code Sections

Per Education Code Section 17546, ( c ) if the Board, by a unanimous vote of those members present, finds that the property is of insufficient value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the board, or it may be disposed of in the local public dump on order of any employee of the district empowered for that purpose by the Board.

Declare the books as surplus sand authorize the staff to dispose of them per Education Code Section 17546 (c) . 

Attachments:
Textbook Surplus
J.14. Addition of Randall Booker as a cardholder to the State of California Purchase Card (CAL-CARD) Program.
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees authorize Randall Booker, Superintendent, as a cardholder on the District’s CAL-Card account, effective as of the date the Board takes action on this matter.

Quick Summary / Abstract:

The District is a subscriber to the State of California Purchase Card (CAL-Card) Program.

The CAL-Card is issued for District use entity use only and contains limitations and special features including: Single purchase transaction limits, cycle limits, authorized merchant categories, and approval procedures.  Monthly statements are issued and reviewed by the District’s CAL-Card administrators to ensure that District CAL-Card use guidelines are being followed.

The card will be issued to purchase goods/services and is not to exceed $10,000.

The District’s designated CAL-Card account administrators are Valerie Miller and Vanessa Castano.

J.15. Removal of Kevin Skelly due to his retirement from SMUHSD as cardholder to the State of California Purchase Card (CAL-CARD) Program
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees remove Kevin Skelly, Superintendent as a cardholder on the District’s CAL-Card account, effective June 30, 2022

Quick Summary / Abstract:

The District is a subscriber to the State of California Purchase Card (CAL-Card) Program.

The CAL-Card is issued for District use entity use only and contains limitations and special features including: Single purchase transaction limits, cycle limits, authorized merchant categories, and approval procedures.  Monthly statements are issued and reviewed by the District’s CAL-Card administrators to ensure that District CAL-Card use guidelines are being followed.

The District’s designated CAL-Card account administrators are Valerie Miller and Vanessa Castano.

J.16. Adoption of Resolution 21-22-34 and Authorization to Sign Orders on School District Funds and Financial Record Approvals Posted through the County Office of Education
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees adopt the attached resolution authorizing any one of the following administrators to sign orders on District funds and approvals on District financial records on behalf of the District: Randall Booker, Superintendent; Yancy Hawkins, Associate Superintendent Chief Business Officer; Kirk Black, Deputy Superintendent Human Resources and Instruction; Valerie Miller, Director of Budget and Fiscal Services; and Vanessa Castano, Manager of Accounting.

 

Quick Summary / Abstract:

All orders on school district funds and financial records posted through the County Office of Education must be accompanied by a signed approval. These documents must be signed by a Board-authorized person. With the recent hiring of Randall Booker, the administration recommends that the Board adopt the attached resolution authorizing any one of the following administrators to sign orders on District funds and approvals on District financial records on behalf of the District: Randall Booker, Superintendent; Associate Superintendent Business Services; Kirk Black, Deputy Superintendent Human Resources and Instruction; Valerie Miller, Director of Budget and Fiscal Services; and Vanessa Castano, Manager of Accounting.

Attachments:
Form F-9B
Resolution 21-22-34 Authorized Signatures
J.17. Approval of Special Education Transportation Service Agreement
Speaker:
Holly Wade
Recommended Motion:
Approve the agreement set forth between ADROIT Advanced Technologies and San Mateo Union High School District.
Quick Summary / Abstract:
The district request approval of the transportation service agreement with ADRIOT (Advanced Technologies, Inc) to manage and coordinator specialized transportation services for students and passengers. 
Financial Impact:
Not to exceed $250,000
Attachments:
ADRIOT Advanced Technologies
J.18. Acceptance of Quarterly Report on Williams Uniform Complaints
Speaker:
Julia Kempkey
Recommended Motion:

Accept the Quarterly Report on Williams Uniform Complaints for the quarter, April 2022 through June 2022, the District did not receive any such complaints.


Quick Summary / Abstract:

The District is required to submit a quarterly report to the Board of Trustees on complaints that it has received in response to the Williams Settlement Case, Education Code 35186.  The areas that are addressed in the Williams Uniform Complaint Procedures include sufficient textbooks and instructional materials, teacher vacancy or misassignment, facilities conditions and intensive instruction and service.  For the quarter, April 2022 through June 2022, the District did not receive any such complaints.


Attachments:
Williams Report - 4th quarter
J.19. Candidates for the Adult School Graduation, July 2022
Speaker:
Julia Kempkey
Recommended Motion:
Declare the students listed on the attachment, having the recommendation of their Principal, graduates of the Adult School subject to their satisfactory completion of all necessary requirements.
Quick Summary / Abstract:
This is an updated list. Students from the Adult School and programs have fulfilled all of the requirements necessary for participation in the Adult School graduation ceremony. There are no changes to the GED graduates, but there are additional High School Diploma graduates.

Attachments:
San Mateo Adult School Graduation List
J.20. Approval of Health Education Course Proposal
Speaker:
Julia Kempkey, Brian Simmons
Recommended Motion:

Approve the course proposal for Health Education


Quick Summary / Abstract:
The district recommends the approval of the Health Education course proposal.
Attachments:
Health Education Course Proposal
J.21. Denial of Inter-District Transfer Requests
Speaker:
Kirk Black
Recommended Motion:
Deny seven (7) inter-district transfer requests.
Quick Summary / Abstract:
The Administrative Appeals Committee reviewed seven (7) inter-district student transfer appeals.  The Committee is recommending denial of seven (7) inter-district transfer appeals identified as numbers:  IDT 22/23-57, IDT 22/23-87, IDT 22/23-92, IDT 22/23-99, IDT 22/23-100, IDT 22/23-116, and IDT 22/23-119.  The Committee reviewed these requests and found no compelling reason to grant the transfers.
J.22. Ratification of Individuals to Serve as Representatives to the CIF/CCS Leagues
Speaker:
Kirk Black
Recommended Motion:

Appoint the following individuals as school representatives to the CIF athletic leagues for the 2022-2023 school year:  Valerie Arbizu, Principal, Aragon High School; Dr. Jennifer Fong, Principal, Burlingame High School; Jose Gomez, Principal, Capuchino High School; Jeff Gilbert, Principal, Hillsdale High School; Pamela Duszynski, Principal, Mills High School; Yvonne Shiu, Principal, San Mateo High School; and Ron Campana, Peninsula High School and authorize the Superintendent to submit the appropriate ratification by July 1, 2022.

This item was approved on the May 5, 2022 Board Meeting without the name of the Principal at Burlingame High School.  Dr. Jennifer Fong was appointed by the Board on June 9, 2022 to be the Principal of Burlingame High School. Therefore, we are submitting the CIF Ratification for approval with Dr. Fong added.

Quick Summary / Abstract:

The Commissioner of the California Interscholastic Federation (CIF), Central Coast Section, has notified the District that the CIF Federated Council approved an amendment to its Constitution, Article 2, Section 26, which requires the governing board of each school district to appoint the individuals by name and title for the school representatives to the athletic leagues each year.  The recommended representatives are:  Valerie Arbizu, Principal, Aragon High School; Dr. Jennifer Fong, Principal, Burlingame High School; Jose Gomez, Principal, Capuchino High School; Jeff Gilbert, Principal, Hillsdale High School; Pamela Duszynski, Principal, Mills High School; Yvonne Shiu, Principal, San Mateo High School and Ron Campana, Peninsula High School.

This item was approved on the May 5, 2022 Board Meeting without the name of the Principal at Burlingame High School.  Dr. Jennifer Fong was appointed by the Board on June 9, 2022 to be the Principal of Burlingame High School. Therefore, we are submitting the CIF Ratification for approval with Dr. Fong added.

Attachments:
CIF Ratification for 2022-2023
J.23. Approve the Memorandum of Understanding with the San Mateo Union High School District and the San Mateo County Community College District For Middle College at College of San Mateo
Speaker:
Kirk Black
Recommended Motion:
Approve the Memorandum of Understanding between the San Mateo Union High School District and the San Mateo Community College District for Middle College at College of San Mateo, as contained in the attachment.
Quick Summary / Abstract:

Middle College is an alternative education program at the College of San Mateo.  Middle College at the College of San Mateo has grown from 55 students (2015-16) to 210 students today.  the increase in students requires an increase in staffing, support, and materials by both SMUHSD and CSM.  The agreement reflect the needs of the program.

The District requests the Board of Trustees to approve the Memorandum of Understanding between the San Mateo Union High School District and the San Mateo County Community College District for Middle College at College of San Mateo, as contained in the attachment.

Attachments:
MOU Between SMUHSD and SMCCCD
J.24. Acceptance of Gifts to the District
Speaker:
Yancy Hawkins
Recommended Motion:

Accept the listed donations with thanks.

Quick Summary / Abstract:

The district received the following donations, see attachment.

Attachments:
Donations to the District
J.25. Approval of LCAP Federal Addendum
Speaker:
Brian Simmons, Julia Kempkey
Recommended Motion:
Approve the LCAP Federal addendum, which outlines how the district uses federal funds to supplement LCFF funds.
Quick Summary / Abstract:
District seeks board approval of the LCAP Federal addendum, which outlines how the district uses federal funds to supplement LCFF funds.
Attachments:
LCAP Federal Addendum
J.26. Award of contract for the Peninsula High School Exterior Paint Project
Recommended Motion:

It is recommended that the Board of Trustees award the contract for the Peninsula High School Exterior Paint Project to KBI Painting in the amount of $35,528.

Quick Summary / Abstract:

At the June 9, 2022, meeting, the Board approved a project to repaint portions of the Exterior of Peninsula High School. The Notice to Bidders was advertised twice in the San Mateo Times. A non-mandatory job walk was held on June 14th with a total of six firms in attendance On June 16th bids were opened. Ten bids were received with KBI Painting submitting the lowest responsive, responsible bid.    

Financial Impact:

The approved budget for this project is $58,383. Funding from Fund 21 RDA Funds

J.27. Award of Contract for the Peninsula High School Landscape Replacement
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees award the contract for the Peninsula High School Landscape Replacement Project to Lonestar Landscape in the amount of $35,629.

Quick Summary / Abstract:

At the June 9, 2022, meeting, the Board approved a project to replace portions of the landscape planting at Peninsula High School. The Notice to Bidders was advertised twice in the San Mateo Times. A non-mandatory job walk was held on June 14th with two firms in attendance.  On June 16th bids were opened. One bid was received with Lone Star Landscape submitting the lowest responsive, responsible bid.    

Financial Impact:

The approved budget for this project is $28,235. Funding from Fund 21 RDA Funds

J.28. Approval of Field Trip for Mills High School to Participate in the USA Cheer Camp in Santa Clara, California
Speaker:
Brian Simmons, Julia Kempkey
Recommended Motion:

Approve the participation of twenty-four (24) Mills High School students to attend the USA Cheer Camp in Santa Clara, from August 5 to August 8, 2022. The estimated cost for the group is $10,272.00. No student will be excluded from participation because of a lack of sufficient funds.

Quick Summary / Abstract:

The district requests approval of the participation of twenty-four (24) Mills High School students to attend the USA Cheer Camp in Santa Clara, from August 5 to August 8, 2022. The estimated cost for the group is $10,272.00. No student will be excluded from participation because of a lack of sufficient funds.

Financial Impact:

Approximate Cost:  $428 per student

Total Estimate for Group:  $10,272

J.29. Approval of Contract with Bill McGuire & Associates/California School Inspections for Review of Position Control and Other Business and Human Resources Processes
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve contract with Bill McGuire & Associates/California School Inspections for review of Business and Human Resources processes.

Quick Summary / Abstract:

School Districts, including SMUHSD, spend over eighty percent of their revenues on employee salaries and benefits.  Effective Position Control and Business/Human Resources processes are critical for accurate budgeting and fiscal controls.  It is best practice to periodically review Business Services and Human Resources processes, specifically Position Control, to ensure effectiveness and efficiency of process.  The District has received a proposal from Bill McGuire & Associates/California School Inspections to perform the review.

Effective Position Control is especially critical when districts are using one-time grant funding to fund positions that aren’t ongoing.  SMUHSD has received over $15 million in one-time COVID relief funding over that last 2.5 years and expects to receive over $10 million in one-time funds in 2022-2023.

Financial Impact:

The total fee for services is $30,000 plus expenses not to exceed $2,500. The costs are included in the individual project budgets.

Attachments:
SMUHSD Agreement with California School Inspections, LLC
J.30. Approve Memorandum of Understanding between the San Mateo Union High School District and the American Federation of State, County and Municipal Employees (AFSCME) Regarding Capital Facilities Manager Position
Speaker:
Yancy Hawkins
Recommended Motion:

The District and AFSME have negotiated an MOU related to the Capital Facilities Manager position, effective July 1, 2022.

Quick Summary / Abstract:

It is recommended that the Board of Trustees approve the memorandum of understanding between the San Mateo Union High School District and the American Federation of State, County and Municipal Employees (AFSCME) Regarding Capital Facilities Manager position.

J.31. Award of contract for Project Management Services to Sage Energy Consulting for the District Wide Solar Deployment
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees award the contract for Project Management Services for the District Wide Solar Deployment to Sage Energy Consulting in the amount of $247,300.

 

Quick Summary / Abstract:

At the May 5, 2022, meeting, the Board approved moving forward with the District Wide Solar Deployment Project. This project adds photovoltaic modules at nine sites across the district. Sage Energy Consulting will provide program management. Greystone West will manage the actual construction.

Financial Impact:

The value of this contract is $247,300 and is included in the overall project budget of $12,840,000. Greystone’s contractual fee will be reduced by $247,300 to fund this project.

Funding from Measure L.

Attachments:
Sage Energy Contract
J.32. Approve the Revised 2022-2023 Miscellaneous Salary Schedule
Speaker:
Kirk Black and Yancy Hawkins
Recommended Motion:
Approve the revised 2022-2023 Miscellaneous Salary Schedule showing changes to the San Mateo Union High School District's Performing Arts Center rates, as contained in the attachment.
Quick Summary / Abstract:

The District requests the Board of Trustees approve the revised 2022-2023 Miscellaneous Salary Schedule showing updates in the San Mateo Union High School District's Performing Arts Center rates.

The recommendation to update the District's Performing Arts Center rates is to better reflect the needs of the Facility Use Department and to compete with other performing arts centers in the Bay Area.  These positions are typically used only for rentals of the performing arts centers and thus the costs are passed on to the renters.

Attachments:
Miscellaneous Salary Schedule
J.33. Approval of Student Transfers to the Adult School
Speaker:
Kirk Black
Recommended Motion:
Approve the transfer of eight (8) students to the Adult School per Board Policy 6200, Authorization to Transfer.
Quick Summary / Abstract:
Board Policy 6200, Authorization to Transfer, allows students, ages 16-18, enrolled in a continuation school or a comprehensive high school and not making satisfactory progress toward a high school diploma, to be transferred to the Adult School program.  Written permission from the student's parent or guardian is required as well as a review and approval by a hearing panel that includes representatives from a comprehensive high school, a continuation school program, the Adult Education program, the Student Services Department and the student's school Assistant Principal.  All student transfers under this policy must be approved by the Board of Trustees.  Board approval is required for eight (8) students to transfer to the Adult School based upon Board Policy 6200.
K. REGULAR REPORTS
K.1. Report of the Superintendent
Quick Summary / Abstract:
 
K.2. Report of the District Teachers' Association Representative
K.3. Report of the CSEA Chapter 519 Representative
K.4. Report of the San Mateo Adult School Teachers' Association Representative
L. SPECIAL REPORTS AND APPEARANCES
L.1. COVID Testing Recommendation for the 2022-23 School Year
Speaker:
Kevin Skelly
Recommended Motion:

Staff is seeking approval of the Board to follow guidance of the CDPH regarding COVID testing in 2022-23 including retiring BP 6145.1. 


Quick Summary / Abstract:

Staff recommend following the guidance of the CDPH in the 2022-23 school year with regard to COVID testing and also recommend retiring BP 6145.1 passed by the Board on October 28, 2021. The policy required weekly testing of unvaccinated students participating in extracurricular activities outside of the school day. The CDPH is anticipated to release guidance for testing of athletes in high contact sports and activities in the school setting shortly. Staff is seeking approval of the Board to follow guidance of the CDPH regarding COVID testing in 2022-23 including retiring BP 6145.1. 



Attachments:
BP 6145
Covid Testing Requirement Recommendation
L.2. Adoption of the 2022-2024 Local Control Accountability Plan (LCAP)
Speaker:
Brian Simmons, Julia Kempkey
Recommended Motion:

Approve and adopt the Local Control Accountability Plan.

Quick Summary / Abstract:
The Local Control Accountability Plan (LCAP) for 2022-2024 serves as the spending plan that accompanies each LEA's budget. The LCAP is a three-year plan that describes the goals, actions, services, and expenditures to support positive student outcomes that address state and local priorities.  The Public Hearing for comments by the community relating to the Local Control Accountability Plan for 2022-24 was held on June 9, 2022.
Attachments:
2022 LCAP
L.3. Adoption of 2022-2023 District Budget
Recommended Motion:
Adopt the 2022-2023 Annual Budget, as presented in the attached SACS Budget Report, and authorize transmittal to the County Superintendent of Schools for final review and approval.
Quick Summary / Abstract:

Under the guidelines of AB 1200, the State of California requires school district governing boards to annually adopt a budget in J-200 format by June 30 of the current year for the following fiscal year. The District uses a “single budget adoption” process for the preparation and approval of the budget; this process requires Board adoption of a 2022-2023 Annual Budget for all funds before July 1, 2022.

At the June 9, 2022 Board meeting, a public hearing was held to provide an opportunity for public comment on the 2022-2023 Annual Budget. The Board of Trustees is now asked to adopt the 2022-2023 Annual Budget as included in the attached SACS Budget Report.

Any adjustments to the 2022-2023 Annual Budget will be presented for approval of the Board of Trustees with the Unaudited Actuals in September 2022.

Following adoption by the Board of Trustees, the 2022-2023 Budget will be transmitted to the County Superintendent of Schools for final review and acceptance.

Attachments:
2022-23 Adopted Budget Presentation
2022-23 Final Budget
L.4. Update on Local Control Accountability Plan (LCAP) Local Indicator
Speaker:
Brian Simmons, Julia Kempkey
Recommended Motion:

For information only.

Quick Summary / Abstract:

As part of the California Dashboard (the State's new accountability reporting system), the District is required to measure and report progress on five "Local Indicators" of District/School progress to the local Governing Board of Education. The measures to be reported include:

Indicator 1:  Having appropriately assigned teachers; access to standards-aligned instructional materials; and the provision of safe, clean and functional school facilities

Indicator 2:  Implementation of State Academic Standards

Indicator 3: Parent Engagement

Indicator 4: School Climate

Indicator 5: Course Access

Attachments:
LCAP Local Indicator Report 2022
M. CONSTRUCTION
M.1. Schematic Design Drawings, Budget, and Schedule for the Burlingame High School Gymnasiums Replacement Project
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve the schematic design, budget and schedule presented for the Burlingame High School Gymnasiums Replacement Project.

Quick Summary / Abstract:

The district has developed schematic designs for the Burlingame High School Gymnasiums Replacement Project.

The project scope includes construction of a new gym building totaling approximately 37,492 SF to be constructed on the site of the existing gyms. The project includes a Main Gym sized to accommodate a ninety-four-foot basketball court with seating for 1032 for basketball and 1490 for assembly. It will also be striped for volleyball and badminton with basketball cross courts for practice and P.E. The Auxiliary Gym is also sized for a 94’ court. There is a Wrestling Room, Fitness Center, Training Room, Locker rooms and Team Rooms, a Gender Neutral Changing and Toilet Room and generous restrooms for assemblies and athletic competitions.   

Construction is scheduled for May 2023 through December 2024.

The anticipated total project cost is $40,521,620. Funding for the San Mateo High School Gymnasium Replacement Project is from the Measure L Bond Program. 

Financial Impact:

Measure L Bond Program - $40,521,620.

Attachments:
Burlingame HS Gym Schematic Design
M.2. Approval of Schematic Design, Budget and Schedule for the San Mateo High School Tennis Court Replacement / Baseball & Softball Field Improvement Project
Speaker:
Yancy Hawkins
Recommended Motion:

It is recommended that the Board of Trustees approve the schematic design, budget, and schedule for the San Mateo High School Tennis Court Replacement / Baseball & Softball Field Improvement Project

Quick Summary / Abstract:

The SMHS Gym Replacement Project approved on May 19, 2022 will be constructed on the existing tennis courts. The proposed new location for the tennis courts will displace the batting cage for the baseball field. This project includes construction of seven new tennis courts, two lighted, and replacement of the displaced batting cage. Also included are safety improvements to the baseball and softball fields including completion of the perimeter fence and construction of two new bullpens. At the softball field we will be adding a scoreboard and completing the perimeter fence. It is also anticipated that DSA will require significant ADA path of travel improvements to both facilities.   

Financial Impact:

The total proposed budget for this project is $3,489,396.

 $2,543,481 for Tennis Courts and $945,915 for Baseball / Softball Improvements

 

Attachments:
SMHS Tennis, Baseball & Softball Schematic Design
M.3. Approval of Schematic Design, Budget and Schedule for the Aragon High School Lighted Baseball / Flex Field Project
Recommended Motion:

It is recommended that the Board of Trustees approve the schematic design, budget, and schedule for the Aragon High School Lighted Turf Baseball / Flex Field Project in the amount of $6,466,203.

Quick Summary / Abstract:

At the December 17, 2020, meeting, the Board approved a project to construct a new lighted artificial turf baseball field at Aragon High School. The field include striping for a partial soccer and football field to provide much needed evening practice space. The Board is being asked to approve the schematic design, budget and schedule for this project.

Financial Impact:

The total approved budget for this project is $4,600,000. The schematic design estimate is $6,466,203

Attachments:
AHS Baseball Schematic Design
N. DIVISION OF HUMAN RESOURCES
N.1. Approve the Memorandum of Understanding Between the San Mateo Union High School District and the California School Employees Association, Chapter 519 Regarding Increasing the Hours of Bus and Van Drivers
Speaker:
Kirk Black
Recommended Motion:
Approve the Memorandum of Understanding between the San Mateo Union High School District and the California School Employees Association, Chapter 519, as contained in the attachment.
Quick Summary / Abstract:
The District requests the Board of Trustees approve the Memorandum of Understanding between the San Mateo Union High School District and the California School Employees Association, Chapter 519 regarding increasing the hours of bus and van drivers.  The MOU is attached.
N.2. Approve the Side Letter Between San Mateo Union High School District and California School Employees Association, Chapter 519 Regarding Reduction of Hours IA-I Adult School
Speaker:
Kirk Black
Recommended Motion:
Approve the Side Letter between San Mateo Union High School District and California School Employees Association, Chapter 519 regarding reduction in hours for an IA-I at the Adult School for the 2022-2023 school year and contingent on CSEA's ratification process.  This Side Letter is attached.
Quick Summary / Abstract:
The District requests the Board of Trustees approve the Side Letter between San Mateo Union High School District and California School Employees Association, Chapter 519 regarding a reduction in hours for an IA-I at the Adult School for the 2022-2023 school year and contingent upon CSEA's ratification process.  This Side Letter is attached.
Attachments:
Side Letter for Reduction in Hours for IA-I Adult School
N.3. Approve the Side Letter for Reduction in Hours for Mental Health Therapist
Speaker:
Kirk Black
Recommended Motion:
Approve the side letter between the San Mateo Union High School District and the California School Employees Association, Chapter 519, as contained in the attachment.
Quick Summary / Abstract:
The District requests the Board of Trustees approve the Side Letter between the San Mateo Union High School District and the California School Employees Association, Chapter 516 regarding a reduction in hours for a Mental Health Therapist, as contained in the attachment.
Attachments:
Side Letter - Reduction in Hours for Mental Health Therapist
N.4. Approval of Personnel Actions
Speaker:
Kirk Black
Recommended Motion:
Approve the attached personnel actions, including the addendum.
Quick Summary / Abstract:
A list of personnel actions is contained in the attachment for the Board's consideration.
Attachments:
Personnel Actions
N.5. Approval of the Non-Represented Administrators and Classified Management's Contracts for the 2022-2023 School Year
Speaker:
Kirk Black
Recommended Motion:
Approve the Non-Represented Administrators and Classified Management's contracts for the 2022-2023 school year.
Quick Summary / Abstract:
The District requests the Board of Trustees approve the contracts for the Non-Represented Administrators and Classified Management for the 2022-2023 school year.  The Board President will be reporting out each of the Non-Represented Administrators and Classified Management contracts.
Attachments:
Board Script For Administrator and Classified Managers
N.6. Review, Discuss and Approve the Job Description for the New Position of District Social Worker
Speaker:
Kirk Black
Recommended Motion:
Review, discuss and approve the job description for the new position of District Social Worker, funded by the LCSSP Grant.  This job description is attached.
Quick Summary / Abstract:
The District requests the Board of Trustees review, discuss and approve the job description for the new position of District Social Worker that will be funded by the LCSSP Grant.  This job description is attached.
Attachments:
District Social Worker Job Description
N.7. Review, Discuss and Approve the Job Description for the New Position of Mental Health & Wellness Programs Assistant
Speaker:
Kirk Black
Recommended Motion:
Review, discuss and approve the job description for the new position of Mental Health & Wellness Programs Assistant that will be funded by the LCSSP Grant.  The job description is attached.
Quick Summary / Abstract:
The District requests the Board of Trustees review, discuss and approve the job description for the new position of Mental Health & Wellness Programs Assistant that will be funded by the LCSSP Grant.  The job description is attached.
Attachments:
Mental Health and Wellness Assistant Job Description
N.8. Review, Discuss and Approve the Revised Job Description for the Associate Manager of Mental Health Programs
Speaker:
Kirk Black
Recommended Motion:
Review, discuss and approve the revised job description for the Associate Manager of Mental Health Programs, as contained in the attachment.
Quick Summary / Abstract:
The District requests the Board of Trustees review, discuss and approve the revised job description for the Associate Manager of Mental Health Programs, as contained in the attachment.
Attachments:
Revised Job Description for the Associate Manager of Mental Health Programs - Changes Accepted
Revised Job Description for the Associate Manager of Mental Health Programs - changes showing
N.9. Approve the 2022-2023 Salary Schedule for the California School Employees Association, Chapter 519 and the Classified Longevity
Speaker:
Kirk Black
Recommended Motion:
Approve the 2022-2023 Salary Schedule for the California School Employees Association, Chapter 519 and the Classified Longevity, as contained in the attachment.
Quick Summary / Abstract:
The District requests the Board of Trustees approve the 2022-2023 salary schedules for the California School Employees Association, Chapter 519 and the Classified Longevity, as contained in the attachment.
Attachments:
2022-2023 Classified Longevity
2022-2023 CSEA Salary Schedule
N.10. Approve the Tentative Agreement for the California School Employees Association, Chapter 519
Speaker:
Kirk Black
Recommended Motion:

Approve the Tentative Agreement for the California School Employees Association, Chapter 519 which includes the following:

  • For the 2022-2023 school year, the District shall provide a 4.5% ongoing increase to the 2022-2023 salary schedule effective July 1, 2022.
  • The District shall pay to each full-time bargaining unit member who were employed by the District on May 19, 2022, a one-time payment of $2,500.  This payment will be pro-rated for part-time employees.
Quick Summary / Abstract:

The District requests the Board of Trustees approve the Tentative Agreement for the California School Employees Association, Chapter 519 which includes the following:

  • For the 2022-2023 school year, the District shall provide a 4.5% ongoing increase to the 2022-2023 salary schedule effective July 1, 2022.
  • The District shall pay to each full-time bargaining unit member who were employed by the District on May 19, 2022, a one-time payment of $2,500.  This payment will be pro-rated for part-time employees.
O. DIVISION OF INSTRUCTIONAL SERVICES
P. DIVISION OF STUDENT SERVICES
Q. DIVISION OF BUSINESS SERVICES
Q.1. Third Amendment to Purchase and Sale Agreement and Joint Escrow Instructions for Sale of Crestmoor School Site to SummerHill Homes, LLC.
Speaker:
Yancy Hawkins
Recommended Motion:
Approve Third Amendment to Purchase and Sale Agreement and Joint Escrow Instructions for Sale of Crestmoor School Site to SummerHill Homes, LLC.
Quick Summary / Abstract:

At its meeting on December 9, 2021, the Board approved an agreement between the District and SummerHill Homes, LLC,(“SummerHill”) for the purchase of the Crestmoor school site property for a minimum purchase price of $85 million, which is subject to increase based on the number of units ultimately approved for the development of the property.  On January 20, and May 5, 2022, the Board approved First and Second Amendments to the agreement to clarify the agreement’s effective date and deposit structure and to extend the feasibility period for SummerHill’s investigation and review of the property.  The parties now wish to enter into a Third Amendment to bring to a close the feasibility period and adjust the terms of the agreement.   


It is recommended that the Board approve the Third Amendment.     

Attachments:
Third Amendment to Crestmoor PSA
R. BOARD OPERATIONS
R.1. Appointment of Board Secretary
Recommended Motion:
 Board will consider action to appoint incoming Superintendent Randall Booker as Board Secretary effective July 1, 2022.
Quick Summary / Abstract:
Pursuant to Board Policy 9100, at the Board’s organizational meeting of December 13, 2021, the Board appointed Superintendent Kevin Skelly as Board Secretary.  In light of Dr. Skelly’s retirement, the Board will consider action to appoint incoming Superintendent Randall Booker as Board Secretary effective July 1, 2022.
R.2. Approval to Increase the Board of Trustees Stipend
Recommended Motion:

Approve increase of Board of Trustee's Stipend by 5 percent, effective  7/1/22.

Quick Summary / Abstract:

Approval to increase the Board Members stipend by 5 percent, effective 7/1/22, as authorized by Board Bylaws 9250(a). 

S. REQUESTED BOARD ITEMS
Quick Summary / Abstract:

List of Suggested Board Items with suggested Board meeting dates as presently planned:

  • Update Logo - simple changes - Look at our Brand Update the image - inside of the circle-TBD
  • Student Board Member Representative 
  • Gateway Discussion

 

 

T. ADJOURNMENT
Disability Information:
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting, or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact Charlene Aquino, Administrative Assistant to the Superintendent, at least three working days before the meeting at (650) 558-2201. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.

Published: June 17, 2022, 3:22 PM


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